Performance Improvement Plan template
A PIP uses the same sections every time. Here's the standard template, what goes in each part, and a free builder that fills it in and formats it for you.
Skip the blank page: the free PIP builder turns your inputs into a clean, copyable plan in seconds.
The standard PIP sections
| Section | What goes in it |
|---|---|
| Performance gap | The specific, observable difference between expected and actual performance, with examples and dates. |
| SMART goals | Specific, measurable, achievable, relevant, time-bound targets to hit. |
| Support | Training, coaching, tools, or shadowing the employer will provide. |
| Timeline | Review period (30/60/90 days) and scheduled check-in dates. |
| Consequences | What happens if goals are met, and if they aren't, in neutral language. |
| Sign-off | Both signatures; signing acknowledges receipt, not agreement. |
Blank PIP template you can copy
Putting a warning in writing first?
LawDepot's Employee Warning Letter asks why it is being written (poor performance, attendance problems, workplace misconduct or other) and builds a letter you can print or download, so the warning that comes before or alongside the plan is on record.
Paid link: we may earn a commission at no extra cost to you. It does not change the steps we recommend.
See LawDepot's warning letter ↗Paid linkNo HR team? Get one on demand
Bambee gives small businesses a dedicated HR manager to run PIPs and terminations correctly.
See HR options ↗PIP template: FAQ
How do you write a performance improvement plan?
Describe the specific performance gap with examples, set SMART goals with a deadline, list the support you will provide, define the timeline and check-ins, state the consequences, and get both signatures. The template below has each section; the builder fills it in for you.
What are the 5 C's of a good PIP?
Clear (specific, observable gap), Concrete (measurable goals), Continuous (scheduled check-ins), Constructive (real support), and Consequential (stated outcomes). A template keeps all five consistent.
Is there a free PIP template?
Yes, the format below is free to copy, and the free builder fills it in for your specific situation and lets you copy a clean, formatted plan in seconds.
These answers are general information, not legal, tax, or financial advice. Rules and fees change and vary by state: confirm current requirements with the relevant government agency and, for your situation, a licensed professional.